This document defines THE PRIVACY POLICY OF SOURCEOUT LIMITED - in respect of data collected from website www.sourceout.biz or www.cuttothechase.co; sent to a sourceout or cuttothechase email
address; provided as a business card or other form of contact data to a
representative of SourceOut Limited with a request to provide further information; obtained from membership data of organisations of which a representative of SourceOut Limited is also a member; or obtained
from business directories and similar publicly available contact listings.
SourceOut Limited operates on the overall basis known as "permission-based marketing". We may collect and retain, dependent on the source, the following data about you, obtained from one of the sources
listed above:
- Your name, business position and professional qualifications
- Your email address(es)
- Your company name
- Your business address
- Your telephone number(s) (including Skype, fax, etc.)
- Details you have made available about your business, including expertise, products and services
- Your website address
- The date on which you last attended any event run or managed by SourceOut Limited or its representatives
The following additional data are collected for online enquiries and financial transactions only:
- Text of your enquiry
- For financial transactions: the price that you paid; the quantity you purchased; details of the goods or services that you purchased including the details of the person they were purchased for, if not yourself;
and the address to which the goods or services were delivered if
appropriate.
The data are retained in our private and confidential records, maintained on a computer system owned by SourceOut Limited and installed in secure premises, protected by appropriate levels of security software
against unauthorised access. A subset of the data comprising first and last
name, company name and email address, may also be stored online by a secure emailing service provider operating under contract to SourceOut Limited.
By booking a Cut To The Chase or similar event operated by SourceOut Limited or its representatives, you agree to your contact details being made available to other attendees of that event. SourceOut Limited
makes such data available to such attendees subject to the general principles
of permission-based marketing but has no control over how such attendees use the data and therefore accepts no responsibility in respect of any material or other breaches of the principles by such persons. Under
no other circumstances is this data passed to any 3rd parties other than
persons operating within the remit of the SourceOut operation (which currently includes SourceOut Limited, Cut To The Chase speed networking and 4Networking Bromley & Orpington areas). Data held online
by the secure emailing service provider are held under the agreement that the
provider has no access to that data other than for technical purposes and may not use that data in any form or for any purpose whatsoever.
Financial data such as credit card numbers, bank accounts etc. are processed securely by an appropriately licensed and vetted banking organisation and is not passed to SourceOut Limited. Bank data as may be
obtained from cheque payments or bank transfers are neither recorded nor
stored anywhere by SourceOut Limited.
The data are used initially to provide you with the requested information, services or goods. In the case of any information which has been obtained by us specifically in response to an actual or implied request
for information, we may also use it subsequently to send you information that
we consider may be of use and relevance to you, strictly within the context of your original enquiry or discussion with us. Where the information has been obtained without any actual or implied request for
information, then it will be used once only to advise you of our services and products
and to provide you with the opportunity to give us permission to continue sending you information of that nature.
If such permission is not provided, then we shall send no further information unsolicited. In this instance, we will retain only sufficient of your data to allow us to be aware that you have not granted such
permission and therefore, implicitly, do not require the information, so that we may
avoid accidentally adding you to our lists of information receivers should we subsequently obtain a new copy of your contact data from a different source. The exception to this would be the instance where the
nature of the new source was such that permission would normally be deemed to
have been granted.
You have the right to request a copy of any information we hold about you and to request the deletion or amendment of your data at any time, by completing the enquiry form on our website or sending us a letter
or an email. All communications sent to you will advise that you may
unsubscribe at any time and provide a simple mechanism for you to achieve this. All deletion and unsubscribe requests are dealt with promptly; your data will be deleted from all live files immediately and not
used again to communicate in any way with you. It will be retained in records
which indicate that you have chosen to unsubscribe, and which are checked when adding new data to ensure that previously unsubscribed records are not accidentally restored to live status. Deleted data
necessarily remains on security backup archives for up to 2 years before being
completely deleted.
New versions of this Privacy Policy will be posted on this web site, so please check back periodically for updates.
If you have any further questions in respect of this policy or how your data are held and used, please use the contact facility on our website.
